File-Sharing Management Services – Minneapolis St. Paul, MN
- How can you prevent unauthorized access to important files?
- Is your customers’ information stored safely?
- Do your employees use strong passwords to log onto your network?
For any business with more than a few employees, computer network operations serve a wide range of specialized tasks. The complexity of your server-client network is equivalent to your organizational chart. Just as individuals and groups at your company have carefully planned and specified duties and responsibilities, your technology environment must be organized specifically to match your organization. It’s not just a matter of convenience, either. The security and integrity of your data could be at risk if you don’t have a well-designed comprehensive plan. When our certified IT professionals configure and organize your server and network, a major part of our work involves file-sharing and security.
Here’s the bottom line: Every employee at your company should ONLY be granted the permission to view files that are relevant to that employee’s job. Your accountant doesn’t need access to operational data and your warehouse employees shouldn’t see payroll files. That’s why every data-sharing server requires careful access control implementation. Your file-sharing system is a crucial and complex part of your network configuration. Whether your company uses a peer-to-peer Window network or requires multiple file servers, your network system should be designed and managed by IT specialists, like those who are part of our Minneapolis St. Paul on-call IT services company.
Specific Data Storage Structural Design
Like any typical desktop or laptop computer’s hard drive, the data storage system for your entire network is arranged in a complex, tree-like system of folders and subfolders. Typically these are set up to reflect the organizational tree for your company. Top-level folders might include Administration, Accounting, Operations, Sales, Warehousing, Maintenance, Documentation and other functional categories. At the next level, a hierarchy of sub-folders break those major divisions down to whatever level of compartmentalization is needed. The file structure for every business is unique, and is developed through consultation with your company by our network administration engineers. It’s not a static thing, however, and can be added to or modified as needed at any time. We will help you build an effective file-sharing map for your system.
Access Permission Settings
All file system divisions can only be accessed through a carefully planned permissions environment. Each client computer attached to the network, either via Ethernet cabling or wireless connectivity has a unique ID. At one level of permission settings, each computer can only access or modify documents in a folder if its unique ID is authorized for that folder and subfolders. These permissions can only be set or changed by someone with full Administrator access. Each individual employee or authorized vendors and support personnel who has access to your network is assigned a unique password. As with the computer ID, only those people whose password is included in the permission list for a particular folder or hierarchy of folders can access it or even see that it exists. Permissions can be extended down to the individual file level, giving network administrators total control over who can access, edit, or delete any information on the network.
The more computers and employees your company has, the more complex file-sharing permission management becomes. Careful design and monitoring is a necessary complexity, since those permissions provide your first and most important defense strategy in maintaining file security. Our IT network technicians and engineers will work closely with you in the initial design and setup of your network file-sharing permission system, and can assist your Administrator level network management staff with training in management and maintenance. For our clients, we are always on call to assist with specific file-sharing issues on an economical fee schedule. Properly designed permission hierarchies are the keys to a smoothly running, productive business network. The cost of expert assistance in establishing and maintaining these systems is low, compared to the cost of a poorly functioning or insecure network.
Password Control Management
Since password controlled access is central to your operations, choosing secure passwords and managing those passwords is a very serious matter. Very complex and impossible to remember passwords actually harm security, since individuals tend to write them down and keep them handy. A password taped to the inside of a desk drawer is worthless and can be easily compromised. Our technicians and engineers will help you create a solid strategy for your staff that is both safe, but sensible. Regular password changes are also important for security purposes. Elimination of all default network passwords, too, is an important safeguard that is often neglected. Finally, it’s crucial to disable access promptly for passwords assigned to employees who will be terminated, laid off or who leave the company voluntarily. The higher the level of access such a person has to your network’s file-sharing system, the more dangerous an undeleted password can be.
Network File-Sharing Tech Support – Twin Cities, MN
As a Minneapolis St. Paul IT services company with 15+ years of experience in assisting clients with all aspects of their computer technical support, we have seen companies using unsafe and uncontrolled strategies when it comes to securing their sensitive files and documents. When we were called in, serious data compromises may have already taken place. That’s why we’re so meticulous in helping our clients structure an ironclad file-sharing system with outstanding permission controls. Your cost-effective investment in this aspect of our services will pay off through a superbly accessible file system that has outstanding security built into it from the very beginning. We will work closely with you to create a system that is easy to maintain but almost impossible to breach. Contact us today to take advantage of our extensive expertise for your existing network or to help you create a new environment from scratch. It costs no more to achieve the best results. Let us give you a price quote for any IT support services you require.